Journal & ledger
The double-entry core — every sale, purchase and payment lands here as debits and credits.
4 min read · Accounting
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Under every screen sits the journal: each sale, purchase receipt, return, expense and payment posts as balanced debits and credits. You never need to write these by hand — but this is where you read them.
The journal
Accounting → Journal lists every entry: number, what created it (source), date, debit/credit totals and status.
- Posted — live, part of the books.
- Voided / reversed — cancelled entries stay visible (accounting never deletes history; it reverses).
Open an entry to see its line-by-line debit/credit detail — e.g. a sale posts revenue, tax and the payment account.
The ledger
Accounting → Ledger flips the view: pick an account and see every debit and credit against it, with its running balance. This is the answer to "show me everything that hit the Rent account."
The day book
Accounting → Day book shows all of a day's entries with running totals — the bookkeeper's daily digest.
Do you ever write entries manually?
Almost never — the documents do it:
- POS sale → sales journal
- Goods receipt → purchase journal
- Return → reversal + restock
- Cashbook entry → payment/receipt journal
Manual entries exist for adjustments your accountant asks for — corrections, depreciation, year-end moves. If you're not sure an entry should be manual, it probably shouldn't.
Warning: Never re-enter a sale or purchase in the journal "to be safe" — the document already posted it, and a manual copy double-counts it.
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Related guides
Cashbook — money in & out
Record every payment and receipt that isn't a sale — supplier payments, customer collections, expenses, transfers.
Financial reports & trial balance
The accountant's dashboard — profit, position, and proof the books balance.
Chart of accounts
The account list everything posts into — add expense categories, bank accounts, and assets.
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